1. Who we are
This website is operated by:
PatentDecoder BV
Onafhankelijkheidslaan 43
9000 Ghent
Belgium
Company number: BE1030512261
Email: Info@PatentDecoder.com
2. What personal data we collect and why we collect it
We may collect and process the following categories of personal data:
- Contact data (e.g. name, email address, phone number if provided)
- Communication data (e.g. information submitted via contact forms or email)
- Technical data (e.g. IP address, browser type, device information)
We collect this data for the following purposes:
- To respond to inquiries and provide our services
- To operate and maintain the website
- To ensure the security of the website
Legal basis (GDPR):
- Art. 6(1)(b) – performance of a contract or pre-contractual measures
- Art. 6(1)(f) – legitimate interests (website security, communication)
3. Comments
If visitors leave comments on the site, we collect the data shown in the comments form, as well as the visitor’s IP address and browser user agent string to help spam detection.
4. Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS), as visitors may download and extract such data.
5. Contact forms
If you contact us via a contact form, we collect the data you provide (e.g. name, email, message) for the purpose of handling your inquiry.
We do not use this data for marketing purposes unless explicitly agreed.
6. Cookies
This website uses cookies to improve user experience.
Cookies may include:
- Essential cookies (necessary for website functionality)
- Functional cookies (e.g. remembering preferences)
You can control or disable cookies through your browser settings.
7. Analytics
This website may use analytics tools to understand how visitors interact with the site.
These tools may collect anonymised or pseudonymised data such as:
- IP address (shortened/anonymised where possible)
- Pages visited
- Time spent on the website
You can opt out of analytics tracking via browser settings or appropriate tools.
8. Who we share your data with
We do not sell or rent personal data.
We may share data with:
- Hosting providers
- IT service providers
- Website maintenance providers
These providers process data only on our behalf and under appropriate data protection agreements.
9. How long we retain your data
We retain personal data only as long as necessary:
- Contact form data: up to 6–12 months
- Technical/log data: typically up to 12 months
Longer retention may apply where required by legal obligations.
10. What rights you have over your data
Under the GDPR, you have the right to:
- Access your personal data
- Rectify inaccurate data
- Request erasure of your data
- Restrict processing
- Object to processing
- Data portability
To exercise your rights, please contact us at: Info@PatentDecoder.com
You also have the right to lodge a complaint with a supervisory authority (in Belgium: the Data Protection Authority Belgium).
11. Where your data is sent
Data may be processed within the European Union.
If data is transferred outside the EU, we ensure appropriate safeguards are in place, such as:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions by the European Commission
12. Contact information
For privacy-related inquiries, please contact:
PatentDecoder BV
Email: Info@PatentDecoder.com
13. How we protect your data
We implement appropriate technical and organisational measures, including:
- Secure hosting environments
- Access controls
- Encryption where appropriate
14. What data breach procedures we have in place
In the event of a data breach, we will:
- Investigate and contain the incident
- Notify affected individuals where required
- Inform relevant authorities in accordance with applicable law
15. What third parties we receive data from
We do not receive personal data from third parties for this website.
16. Automated decision-making
We do not use automated decision-making or profiling.
17. Industry regulatory disclosure requirements
As a provider of patent attorney services, we are subject to professional regulations of the
Belgian Institute for Patent Attorneys.